Page 47 - ar2013

ANNUAL REPORT 2013 45
Shareholders Rights and Communication with Shareholders
The Group is guided by an investor relations policy that aims to promote regular, effective and fair communication
with shareholders. Communication of relevant announcements of the Group is generally made through annual
reports, press releases, SGXNET announcements and its corporate website at www.hawpar.com. The Company’s
Annual Report is sent in a CD-ROM to all shareholders and posted on the Group’s website. Hardcopies of the
Annual Report are available on request.
A dedicated communications channel with the Investor Relations Department is available for use by shareholders
and can be reached via email at investorrelations@hawpar.com. The Investor Relations Department is required to
respond to shareholders’ needs in a timely and effective manner. When matters requiring shareholders’ meetings
are to be held, notices are published in the newspapers and reports or circulars are sent in a timely manner to all
shareholders. Shareholders will be informed of the rules, including voting procedures, which govern the shareholders’
meetings. Resolutions of all general meetings of shareholders are conducted by electronic poll.
The Company holds regular meetings with research analysts, fund managers and institutional investors to review
the Company’s performance and provide investors with a better understanding of the Group’s businesses.
Conduct of Shareholder Meetings
The Group strongly encourages the attendance of shareholders at general meetings, which are always held at a
central location in Singapore. At such general meetings, shareholders are invited to raise questions on any matter
that needs clarifcation. The Chairman and the other Directors (in particular, the chairpersons of the AC, NC and
RC) as well as the external auditor are present at such general meetings to address queries from shareholders on
various matters affecting the Group and the conduct of the external audit. Key management personnel are also
present at such general meetings to respond to queries from the shareholders.
The reception after each general meeting of shareholders also provides an opportunity for shareholders to informally
communicate their views and expectations to the Company’s representatives.
The Company’s Articles of Association allow a shareholder to appoint one or two proxies to attend and vote at the
Company’s general meetings. Separate resolutions on each distinct issue are tabled at such general meetings. If
requested, the Company allows shareholders who hold shares through nominees to attend such general meetings
as observers.
OTHER GOVERNANCE PRACTICES
Investment Committee
The Investment Committee (“IC”) is headed by the Chairman of the Board and comprises two other Executive
Directors. The IC meets bi-monthly to review the performance of the Group’s investments, funding requirements
and key strategic issues of each operating unit. As directed by the Board, the IC receives and reviews monthly
fnancial report of the Group.
Interested Person Transactions
Management reports all interested person transactions to the AC. The Group does not have any general mandate
from shareholders pursuant to Rule 920 with regard to interested person transactions. During the year, there were
no interested person transactions entered into by the Company and any Director that required disclosure under
the SGX-ST listing rules.
CORPORATE GOVERNANCE REPORT (CONTINUED)